How a Cameron Park Design Studio Ended Version Chaos on Shared Models

Case Study Overview

Industry Architecture / Design

Location Cameron Park, California

Company Size Approximately 11 employees

Technology Environment

• Microsoft 365

• Revit, AutoCAD, and SketchUp

• Cloud collaboration

• High-performance workstations

• VPN connectivity

The Challenge

A small design studio’s biggest daily headache wasn’t speed — it was confusion over which file was the real one.

Employees regularly reported:

• Sync conflicts on shared models

• Duplicate versions of the same file

• Overwritten work that cost an entire day to redo

• Confusion over which version was current

On a small team, one overwritten model can cost a day. This was the studio’s biggest frustration — bigger than speed, bigger than anything else.

Management wanted a technology partner that could proactively manage their environment and fix collaboration at its root.

RJ PRO Tech Group Assessment

RJ PRO Tech Group conducted a comprehensive IT assessment covering:

• File storage, sync, and sharing workflows

• Endpoint security

• Microsoft 365 configuration

• Backup systems

• Patch management

• Disaster recovery readiness

The assessment went straight at collaboration — how models were stored, synced, and shared — before wrapping security and backups around it.

Solution

RJ PRO Tech Group implemented a phased technology improvement plan focused on collaboration first, then security and resilience.

File Workflow Restructuring

SharePoint, OneDrive, and file workflows were restructured to stop version collisions between designers working on the same models.

24/7 Monitoring

All devices were placed under continuous monitoring, with workstations tuned for reliable performance.

Modern Cybersecurity

Security improvements included:

• Endpoint detection & response (EDR)

• Multi-Factor Authentication

• Email threat filtering

• DNS security

• Automated patch management

Backup & Disaster Recovery

The studio implemented a fully monitored backup platform featuring:

• Automated backup verification

• Cloud replication

• Recovery testing

Help Desk Support

The team gained access to a responsive Help Desk for software, file, and workstation issues, with most problems resolved remotely within minutes.

Results

Business Impact

Beyond improved technology performance, leadership reported noticeable operational improvements.

The team stopped policing file names and version numbers and got back to focusing on design work.

Collaboration on shared models became smooth and predictable, eliminating a persistent daily frustration.

Leadership gained confidence that the studio’s design work was safe, secured, and recoverable.

Why Managed IT Matters for Architecture Firms

Architecture firms rely heavily on technology to support collaboration on shared design models.

Clean collaboration protects both time and quality; secure backups protect the portfolio.

Managed IT Services help architecture firms by providing:

• Structured, conflict-free file collaboration

• Cybersecurity protection for creative assets

• Monitored, verified backups

• Predictable IT budgeting

• Faster technical support

Why They Chose RJ PRO Tech Group

The studio selected RJ PRO Tech Group because they wanted a local, security-first partner who understood small-team collaboration challenges.

Key factors included:

• Local El Dorado County support

• Security-first approach

• Transparent pricing

• Proactive monitoring

• Practical, collaboration-focused solutions

Frequently Asked Questions

Can you fix file-version chaos?

Yes. We implement structured collaboration and synchronization workflows to eliminate version conflicts.

Is our work protected?

Yes. We implement verified, replicated backups to protect your design files.

Do you support remote collaboration?

Yes — securely and reliably.

Collaborate with confidence.

End the version wars.

Contact RJ PRO Tech Group today to schedule a complimentary IT assessment for your Cameron Park studio.