How a Stockton Architecture Practice Sped Up Renders and Won More Bids

Case Study Overview

Industry Architecture / Design

Location Stockton, California

Company Size Approximately 15 employees

Technology Environment

• Microsoft 365

• Revit and AutoCAD

• Adobe Creative Cloud

• High-performance workstations

• NAS storage

• VPN connectivity

The Challenge

A growing architecture practice was losing competitive edge to a hidden cost: slow renders meant slower proposals.

Employees regularly reported:

• Renders and model saves dragged on aging hardware

• Proposals went out late

• Revisions piled up under deadline pressure

• Version conflicts crept into shared models

The studio’s aging setup was quietly costing them speed on competitive bids, and management had no confidence that their design portfolio was properly protected.

They wanted a technology partner that could proactively manage their environment instead of simply responding after problems occurred.

RJ PRO Tech Group Assessment

RJ PRO Tech Group conducted a comprehensive IT assessment covering:

• Workstation performance

• Storage performance

• Endpoint security

• Microsoft 365 configuration

• Backup systems

• Patch management

• Disaster recovery readiness

The assessment identified several opportunities to improve rendering speed, collaboration, and security before they became major business interruptions.

Solution

RJ PRO Tech Group implemented a phased technology improvement plan focused on speed first, then security and resilience.

24/7 Monitoring

Workstations and storage were tuned for performance, and all devices were placed under continuous monitoring to catch developing issues early.

Modern Cybersecurity

Security improvements included:

• Endpoint detection & response (EDR)

• Multi-Factor Authentication

• Email threat filtering

• DNS security

• Automated patch management

Microsoft 365 Optimization

Microsoft 365, SharePoint, and OneDrive were optimized specifically for large-model collaboration across the design team.

Backup & Disaster Recovery

The studio implemented a fully monitored backup platform featuring:

• Automated backup verification

• Cloud replication

• Recovery testing

Help Desk Support

A fast Help Desk lane was opened for workstation, software, and file-collaboration issues, with most problems resolved remotely within minutes.

Results After Four Months

Business Impact

Beyond improved technology performance, leadership reported noticeable operational improvements.

Faster turnaround on visuals gave the team more room to compete for new projects, getting proposals and revisions out the door quicker.

Designers spent less time managing file conflicts and more time on design work.

Leadership gained confidence that the firm’s design portfolio was finally safe, secured, and recoverable.

Why Managed IT Matters for Architecture Firms

Architecture firms rely heavily on technology to power rendering workstations and support fast-moving proposal cycles.

Speed on models and proposals is a competitive edge; protected design files are non-negotiable.

Managed IT Services help architecture firms by providing:

• Fast, reliable workstation and rendering performance

• Seamless collaboration on shared models

• Cybersecurity protection for creative assets

• Predictable IT budgeting

• Faster technical support

Why They Chose RJ PRO Tech Group

The practice selected RJ PRO Tech Group because they wanted a performance-focused, security-first technology partner.

Key factors included:

• Local support

• Performance-focused approach

• Security-first management

• Transparent pricing

• Proactive monitoring

Frequently Asked Questions

Can you speed up rendering and BIM work?

Yes. We combine workstation and storage tuning with ongoing performance monitoring.

Is our design portfolio protected?

Yes. We implement verified, replicated backups to protect your design files.

Do you support remote collaboration?

Yes — securely and reliably, with dependable access to shared models.

Design faster with IT built for architecture firms.

Design faster and compete harder.

Contact RJ PRO Tech Group today to schedule a complimentary IT assessment for your Stockton studio.